Challenges
As an ENR top 400 contractor, Hillwood has a number of significant projects with an immense amount of data. Prior to integrating Procore and JD Edwards, they for years had to manually synchronize data between systems. Even so, they were hesitant to reach out to many of the existing integration solutions unless such solutions could handle Hillwood's mature business processes, data validation, and flexible requirements quickly and easily.
Hillwood had a choice: deploy an entire department's worth of accountants to handle the transferring with respect to hundreds of millions of dollars of data between Procore and JDE or try to find a top-of-the-line solution to meet their complex integration needs.
Our Solution
Hillwood chose to tap into Calance’s Dimension Integration solution, implementing the Procore + JDE modules to achieve this. Dimension enables a suite of integrations to run on the cloud following a set of standard integrations which can be configured and customized as needed. Hillwood chose to integrate the following modules:
- Vendors
- Projects
- Budgets
- Cost Codes
- Owner Contracts & Changes
- Commitments & Changes
- Commitment Invoices
- Check Payments
- Direct Cost Invoices
- Owner invoices & Payments
- Miscellaneous Job Costs
Hillwood and Calance established a solid business process. Rigorous testing and an agile feedback loop led to a confident go-live. Once deployed, the Dimension integration platform helped to build a stronger buy-in to Procore and allowed Hillwood's accountants and project managers to each work in their preferred system. Using the technology that Procore has made available, real-time integrations were achieved. Calance also harnessed its JDE expertise to work with Hillwood’s team to improve their legacy data. As Hillwood's needs changed after the go-live, Calance has remained responsive to their ever-changing business needs by continually maintaining and upgrading the Dimension platform.
Results
Hillwood saw immediate benefits from this integration. There is no more double data entry into both systems, and data flows immediately between the two systems. This greatly reduces human errors and improves overall data quality. With increased efficiency, project managers are now able to focus on what really matters - meeting project scope, schedule, and budget. In addition the flexible and modular architecture of the Dimension Integration Framework means that the solution can be adjusted and expanded as needed and will scale as Hillwood grows.
“Our team has been thoroughly impressed with Calance’s knowledge of our accounting system and their ability to do what we’ve done with these integrations.”
Bill Webb, Controller