August 07, 2019 by Team Calance

Calance Eliminates Waste for Harkins Builders

THE CHALLENGE

Harkins began using Procore’s budget tool that replaced PeopleSoft financial reporting. After using the tool, they found that there was a need to for a lot of manual data entry. Harkins soon had to employ an entire team of 8 highly trained employees to do manual entry between their two systems. For these 8 employees, 50% of their job was double entering data. This data entry took about 3 minutes each and they were entering about 20 per day.

 

Learn more about Calance's Procore + PeopleSoft Integration here.

 

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SOLUTION

Harkins sought out a solution to integrate financials between Procore and PeopleSoft.  They wanted a system which would not require burdensome programming or complicated setup. Fortunately, Calance had a solution designed to make integration straightforward and simple called Dimension. Dimension, is a cloud-based system that ties financial data between many applications, with out of the box, configurable integration points between Procore and PeopleSoft. Harkins chose to implement the following integration points:

  • Vendors
  • Projects
  • Budgets
  • Commitments & Changes
  • Direct Invoices
  • Cost Codes
  • Expenses & Payroll
  • Check Payments

 

These integration processes were configured for Harkins,  and rigorously tested to ensure that all project costs were accounted for. The integrations keep 150+ projects in sync with PeopleSoft, down to the last penny. With Dimension in place, Project Managers using Procore have a full and up-to-date view of all the costs associated with the project they are managing. They also don’t need to wait for IT or Accounting teams to export and import data manually as the integrations work in near-real time to keep information in sync. In addition, Calance’s “as a Service” approach ensures the various integration flows are maintained, updated, and automatically enhanced as the underlying Procore APIs and PeopleSoft Component Interfaces evolve.

 

RESULTS

After 4 months, Harkins saw benefits from this integration. The integration along with the Procore budget tool allowed Harkins to eliminate an entire department and do a lot more work in the main office rather than out in the field. Additionally, Calance’s flexibility allowed Harkis to configure and change their integration as their business needs changed. Jim Beck, Controller for Harkins Builders explained, “In my 30 years of business I have never worked with a softwared company before that was able to do whatever we wanted to do.”

 

With the Procore + PeopleSoft Integration you can:

  • Eliminate the need for double manual entry
  • Insulate from Impacts of Application Upgrades
  • Spend more effective time in the system you're comfortable with
  • Reliably send data between PeopleSoft and Procore, or vice versa!

 

About Harkins Builders:

At its core, Harkins is a construction manager specializing in multifamily, commercial, and government building projects. But look a little closer, and you’ll see more. You’ll see a team of vetted professionals united by shared values, working every day to be the best possible partner. You’ll see customized services, like our unique preconstruction offering, that go above and beyond what’s expected in our industry. You’ll see a team who isn’t satisfied until the project is completed in an exceptional way.

 

About Calance:

Calance is a global IT Services firm operating in the United States, Canada and India. Calance provides simple scalable integrations between Project Control and Financial systems for construction and other asset-intensive industries.  With a long history of success, Calance is dedicated to improving project efficiency.

 

 Interested?  

Request a Demo

 

Procore IntegrationProcore + PeopleSoftProject Controls Integration

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Team Calance

Team Calance

Calance is an IT Services firm that provides Application Development & Support, Systems Integration, IT Managed Services & IT Staffing.

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